Earth Day: How to Participate in Party for the Planet at the Louisville Zoo

PARTY FOR THE PLANET!

Louisville Zoo Earth Day 2007

For more information:
http://www.louisvillezoo.org/events/earthday.htm


Exhibitor Application

Please read the participation guidelines before completing the application!

Sunday, April 22, 2007 at the Louisville Zoo—12 p.m. to 4 p.m.
Name of Organization:

Contact Person:

Title:

Phone Day: Evenings: Fax:

Mailing Address:

City: State: Zip Code:

E-mail Address: Website:

Title of Exhibit:

Please give a brief description of your organization and how it reflects the Earth Day message:

Free exhibit space is limited to non-profit organizations. If you are a for-profit company the booth fee is $500.00. Please indicate the status of your organization:

Non-profit [501(c)3]: Tax ID# Other:
For-profit, enclosed is my check for $500.00 made payable to The Louisville Zoo, Earth Day Celebration 2007
Returning this Application

Exhibitor space will be distributed on a first come first serve basis and is limited! The Louisville Zoo reserves the right to review and approve applications, displays, exhibits, giveaways, and literature for appropriate content and in accordance with Zoo policies and procedures. This application must be returned no later than March 1, 2007.

Please mail, fax or e-mail this completed application (and check if applicable) to:

Earth Day 2007 c/o Courtney Clare

The Louisville Zoo Fax:

P.O. Box 37250 Courtney.Clare@louisvilleky.gov

Louisville, KY 40233


Exhibitor Information

Display Information. Please describe the information, product or service you will be exhibiting at Earth Day 2007. Please list any giveaways or include a sample. (Use an extra sheet, if necessary.)
YES NO

Electricity. Will your exhibit require electricity? (110 volts only) ☐ ☐
How many outlets will you need?

The need for electricity will determine your booth or table location. You MUST provide the following information about your electrical equipment:

Equipment Type Power (Amps/Volts)

YES NO

3. Other. Do you have any other special needs? ☐ ☐

If “YES”, please describe:

Site Location Assignment

The booths will be grouped along the Louisville Zoo pedestrian path. Booth locations will be assigned according to the order in which completed applications are received. While we will try to assign booths based on specific preferences, prime booth locations will be assigned to early applicants.

Questions? Please call: ext. 362

Booth size is 10’ x 6’, which includes:

One 6’ banquet table
Two chairs
Tent Coverage is available at an additional charge: $40 per space
Enclose check made out to the Louisville Zoo with application
You may supply your own pop-up tent (10’ x 6’) YES☐ NO☐
Exhibitors paying the $500 sponsorship fee receive tent coverage at no cost.
Signage-8 1/2” x 11”
Please indicate exactly what your sign should read: (Please print clearly):

Additional space may be available based on the number of exhibitors. Sponsorship of larger display areas is available for an additional charge. Please call Terri Lenahan-Downs at the Louisville Zoo for sponsorship opportunities., X330.



PARTY FOR THE PLANET!

Louisville Zoo Earth Day 2007

PARTICIPANT GUIDELINES

Sunday, April 22, 2007 at the Louisville Zoo—12 p.m. to 4. p.m.
These guidelines are in accordance with the Louisville Zoo Special Event Rules and Regulations. The Louisville Zoo reserves the right to review and approve applications, displays, exhibits, giveaways and literature for appropriate content and in accordance with Zoo policies and procedures.

Set-up Date and Hours: Sunday, April 22 8:00 a.m. - 11:30 a.m.

Check in will be at set up times listed above. To find your location please check at the main entrance with a zoo guest services staff member. If you would like to arrange earlier set up please contact a member of the events staff.

All set up should be complete before noon on Sunday, April 22.
Access to the exhibit area will be through the main gate on Trevilian Way.
Please observe the “NO PARKING” signs posted along Illinois Avenue and surrounding neighborhood streets. The Louisville Police Department will issue citations to violators.
Booth size is 10’ x 6’. We will try to accommodate everyone with the number of tables, chairs, and electrical outlets requested.
Restrooms (including handicapped units) are located throughout the Zoo.
Name of exhibitor will be on the tables at each booth. You are welcome to arrange tables in your booth according to your display. Booths cannot be relocated.
Exhibitors are responsible for providing their own extension cords.
Exhibitors may not attach any materials (e.g., ropes, tape, and wire) to any permanent Zoo buildings, trees, fences, lights, etc.
Bring carts, wagons, dollies, etc. necessary to transport your equipment and booth material from the parking lot to your booth. No vehicles will be allowed to drive or transport on Zoo grounds on Earth Day, please do not ask for transportation to your booth, as we are not able to accommodate this request.
Food and beverages may be purchased at Zoo concession stands throughout the day. You are welcome to bring your own cooler and beverages.
Signs and banners at your booth or table should reflect the spirit of Earth Day.
Also in the spirit of Celebrating the Earth, exhibitors should strive to be as trash free as possible. Exhibitors are responsible for disposing of or removing their own trash.
No balloons, straws, toothpicks or suckers with sticks are permitted on Zoo premises
In the spirit of Earth Day, we are discouraging any give-aways. The Louisville Zoo must approve any item that you plan to distribute at the event. Please provide a sample of the item you plan to give away with your application or complete description.
All exhibitors must abide by the Louisville Zoo’s Participation Guidelines.
If you have any special needs, please call:

Courtney Clare

Special Events Coordinator

The Louisville Zoo

PO Box 37250

Louisville, KY

, ext. 362

THANK YOU FOR YOUR COOPERATION.