Dear Meeting Attendees and Interested Folks,
See Attached meeting notes from 1/10 meeting. A second meeting has tentatively been set for Feb 7th AM, and you will be contacted about it in the next couple of weeks.
Thank you for the great turnout at the Meeting this past Wednesday and thanks for the many offers of time and resources to help get the project off the ground. I am confident that a gathering of some sort will come out of it this spring and that it will mushroom into something impactful over the next few years.
My role as jump-starter is done and I will be turning the bulk of the communicating-organizing over to you KYanians and Ed Sweeney will be the liaison between us for Lexington . Thanks for your interest in taking on this project and I look forward to collaborating with many of you to make both Lexington & Louisville greener and expanding the influence of our projects throughout the state, region and even nation if we are so blessed.
Keep up the good work,
Ben B. Perry - Coordinator
Bluegrass Energy & Green Living Expo/Directory
P O Box 22580
Lexington, KY
Office Phone/Fax -
Cell -
Email - benperry@a-spi.org
Website - www.bluegrassenergyexpo.org
1/10/07 Louisville Expo Meeting Notes
The Meeting began at about 10:35 AM and concluded about 12:15 PM.
Following is a list of attendees (that signed in), along with their affiliation, Email and the actions or resources they offered to move the project forward.(see meeting notes below)
Ed Sweeney (Lexington) - Recently Retired, eds102@hotmail.com
- Volunteer Liason between Lex and Lou, Brown-Forman contact
Ben Perry (Lexington) - Bluegrass Expo/Directory coordinator, benperry@a-spi.org
- Consult with Lou committee (through Ed) and attend meetings as needed
Steve Casals (Lexington) - One World Art Center, stephen@oneworldartcenter.com
- Music-art activities, printing & other help from Employment Solutions
David Silverman- Adena/Communicas, davidsilverman@iglou.com
- Interim Organizer/committed participant, media coordination
David Wicks- JCPS, David.Wicks@jefferson.kyschools.us
- 40 x 60 tent, State Fair Energy Exhibit components, access to JCPS resources
Michelle Stites- APCD, michelle.stites@louisville.gov
- Educational Exhibit w “Claira?â€, meeting room, Admin support
Marty Hanka- GoodOil Diesel Conversions, goodoilboys@aol.com
- Workshop, vehicles for parades-events
Ron Waterbury- GSA-FM, rwaterbury@louisvilleky.gov
Frank Schwartz & Walter Lay- Project Warm, frank@ + walter@projectwarm.org
- Workshop + help recruiting sponsors
David Coyte- CART, dcoyte@juno.com
- Workshop + Contact Russ Barnett at UofL and others
George Perkins- Lou Peak Oil Group, gg_perk@bellsouth.net
- Workshop-Exhibit, recruit volunteers
Wallace McMullen, Joan Lindop- Sierra Club mcmulw@bellsouth.net +
jlindop@gmail.com – Energy/Global Warming focus
Cass Harris- LouMetro/Partnership, cass.harris@louisvilleky.gov
- Needs to know more about target audience, inclusion policy, etc
Jeremy Coxon- SunWind Power Systems, jcoxon@sunwindpowerinc.com
- Workshop, help with biz aspects, + contact Creative Energy & Southern IN folks
Odell Henderson- Lou Metro Gov, odell.henderson@louisvilleky.gov
- Electric mail car for parades-events
Peggy Kidwell- CART/Lou Peak Oil, PeggyJoe@yahoo.com
– Volunteer/tabling, Pedi-Cabs for event transportation
Emma Kuhl- Energy Pros, emma@theenergypros.net – Give/host workshops,
1) Ben presented and reviewed a Quick Facts sheet on the Bluegrass Energy & Green
Living Expo and an agenda for the meeting.
2) Possible Event Ideas/Collaborations
a) Annual Events - Spring in Lou / Fall in Lex w/ active collaboration
- Pre-Derby – Louisville Zoo, Thunder Over Lou & Falls of Ohio Earth Day
- David Wicks/JCPS can provide tent
- EVs, biofuel cars in Derby Festival Parade
b) Partner w Forecastle – Joan Lindop (Sierra Club above) organizer/contact
3) Discussion of Elements Necessary for a Successful Event
Possible Host Organization(s)
– 501(c)3 Orgs - KY Institute for the Environment & Sustainable Development
(UofL- Russ Barnett), KAIRE,
Committed partner Bizs-Orgs providing funds, skills, manpower, Etc
- Legacy Homes (Mark Isaacs) was mentioned
Other Resource Bizs/Orgs
Local/KY– Non-Profit Service Center, US Green Building Council-KY Chapter,
AMEBA?-Keep Louisville Weird
National - BALLE, Relocalize.net, Coop America/Green Pages
Timing
- It was felt that Spring was better than Fall, however, most felt that Spring 2007 was too soon for a Bluegrass-type Expo. Earth week 2007 was when several members wanted to kick off the project with a well-done, smaller-scale event possibly using the JCPS tent and associated with Earth Day or a pre-derby event (see below for specifics). - A full-scale Expo could be done in spring of 2008
Staffing
- 1 or more person(s) willing to stand for event a work 10-20 hrs/wk 6-12 months out and 20-40 hrs/wk 0-6 months out (+ a good intern or two ideally)
- Persons to recruit vendors, sponsors, workshop presenters, volunteers, etc
- Maybe Existing Org or Biz could pay someone x days/wk/mo to organize Expo
- At Expo – 100+ volunteers + Key personnel to work the door and organize
vendors, educational exhibits, workshops, children’s activities, art and music
Steering Committee
- 5 or more committed persons representing skills such as logistics, marketing, education, organizing, communications, etc
- Jeremy Coxon called for the committee to draft a mission statement and
timeline as soon as is practicable
Financing
- The 1st Bluegrass Expo began with $20,000 seed funds and has had $10-15,000 committed in advance in years 2 & 3
- Governor’s Office of Energy Policy & Humana Future Fund (Dan Jones) were mentioned as possibilities, along with a host Org kicking in $5,000 -10,000 ideally
Venues
- Location with large spaces for vendors-exhibits, small spaces for workshops &
outdoor space for solar, wind, agriculture, vehicles and other demos
- Possibilities - Downtown & fairgrounds convention centers, Mellwood Center (green building elements), Southern IN fairgrounds
4) Closing Notes
- David Silverman was voted as Interim Organizer pending recruitment of a Host Organization. Next Meeting is tentatively scheduled for the morning of Feb 7 at the same place and David will communicate with the group and coordinate the meeting.
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